FRS - OUR SERVICES

FRS is a department that wears many hats. Our office is located on the 30th Floor of the Cathedral of Learning in room 3009. Below is a list of functions the office performs on a daily basis.

Asset Management

• FRS is charged with overseeing the Asset database, also called INSITE.
• We identify all capital assets and write them up.
• We go to the departments to physically verify and tag them with a tracking sticker.
• Give you contact information on insuring your departments assets.
• Send out the inventory reports and continually keep the INSITE database current with capital equipment moves, returns and transfers.
• We guide you to the best disposal method of your capital equipment.
• We provide you with equipment screenings to make sure that you are getting the most for your money by ensuring another piece of equipment is not in close proximity to you that you can share with another group.
• We can tell you all equipment bought with funds on a certain account or project.
• We add new buildings and room numbers into the PRISM system so as your department moves and expands, we are there with you to make sure deliveries and paychecks can get to you and your staff on time.          

Journal Entries

• We transfer charges for any departments not equipped with processing Journal entries in the PRISM system.
• We Process all Journal Entries, NSCT’s , NSTR’s, IDC’s, JE’s and DD’s. Look under PRISM manual and Journal Entry Types for more information.

Document pulls

• We help you to reconcile your level reports by providing backup for all Accounts Payable charges and FRS processed journal entries.
• We can even give you contact information for the Journals that are not processed here.
• We also help when you cannot identify charges on your levels, we give you the information you need to make sure your accounts are up to date and charged appropriately.

SPARS (Salaried Personnel Activity Reports)

• FRS updates, reprints and stores all SPAR’s
• We process Salary Wage Cost Transfers.
• We modify, process and certify SPARs so all accounts are allocated correctly and on time for you to reconcile your levels.

We also:

• We create the record retention schedule to help you keep your department’s financial records in order and your paper records less cluttered, not to mention keeping you in compliance with federal regulations.          
• We pack and mail the level reports to the regional offices and much more.