PRISM Manual Journal Entry Types
The following journal entry types are processed by Financial
Records Services and are posted to the General Ledger on a monthly basis.
Form submission deadline is the first working day of
each month at 5:00 p.m.
Non-Salary Cost Transfer (NSCT) is a
journal entry to correct a transaction that has been posted to an incorrect
account and/or
subcode. The original transaction MUST NOT be in a compensation subcode
(5000 through 59991). If the entry involves a sponsored project (entity
05 or entity 04-RDF) account, it must be processed as an NSCTR (see
next item).
Non-Salary Cost Transfer - Research (NSCTR) is
a journal entry to correct a transaction that has been posted to an incorrect
account
and/or subcode that involves a sponsored project (entity 05 or entity
04-RDF) account. The original transaction MUST NOT be in a compensation
subcode
(5000 through 59992). These journal entries must be submitted to
Research Accounting (3100 CL) for approval.
Interdepartmental Charge (IDC) is a journal entry used
by approved cost centers and other operational units to charge (debit)
expenses to other University departments for goods and services rendered
and to record (credit) authorized interdepartmental cost recovery subcodes.
IDC entries must contain an authorized two-digit IDC code along with the
associated departmental name in the reference field of the journal entry
form.
Direct Deposit (DD) is a journal entry used by departments
who utilize a direct deposit service to record the receipt of cash, credit
card, or lockbox to the appropriate University bank account and to credit
revenue (or expense if a refund) in their departmental account(s). These
journal entries must be submitted to General Accounting (3700 CL) for approval.
Journal Entry (JE) is used by Budget & Controller
areas and by certain authorized departments to record all other regular
manual journal entries not included above.
[1]The only
exception is subcode 5880 (compensation cost recovery) which is not used
by the payroll department and therefore
may be used in an NSCT.
[2]The only exception
is subcode 5880 (compensation cost recovery) which is not used
by the payroll department and therefore
may be used in an NSCTR.
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