UNIVERSITY OF PITTSBURGH \ FORM INSTRUCTION GUIDE
FORM TITLE: COURSE INVENTORY UPDATE
NUMBER: FORM 0019
PROCEDURE: 02-01-03
REQUIRED FIELDS
Enter the following fields on all forms:
1. Type of Action.
2. Subject/Discipline/Program from DED Table 18170.
3. Course Number. (See Policy 02-01-02, Course
Structure.)
4. Term (YY-T) from DED Table 18156.
5. Academic Center code from DED Table 18160.
Enter the following additional fields for a course ADD:
6. Full Course Title.
7. Abbreviated Course Title. Refer to your standard
abbreviation dictionary of acceptable abbreviations.
8. Number of Credit Hours in one of three ways. The
number of hours must be either a whole number or a
fraction of one-half (.5). The possible completions
are:
a. Fixed number of hours: Fill in the first line
with the number of hours.
b. Range of hours (e.g., the number of
hours can be 1 to 4 credits): Fill
in the second line with the
endpoints of the range placing the
lowest number of credits first.
c. Either or number of hours (e.g.,
the number of hours can be 1 or 4
credits): Fill in the third line
with two possibilities placing the
lowest number first.
Leave blank if you wish to select the default value. (See
Default Values)
18. AC Course Key.
See Data Guidelines below, No. 19.
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Default Values
The CREDIT HOURS, EQ IN, END TERM, STATUS, TYPE, GRADE OPTIONS,
FINALS AND SEP RSTR fields have default values assigned by the
system. These values are indicated in screened type in the field
block. If you wish to use the default value, you may leave the
field block(s) blank.
DATA GUIDELINES
9. Credit Hours Equivalent. The number of hours must be
either a whole number or a fraction of one-half (.5).
10. If the CR HRS EQUIV field is completed, set the
Equivalent Credit Hours Indicator to Y (Yes). Leave
blank to select the default value.
11. End Term. Leave blank to select the default value.
12. Effective Term from DED Table 18156.
13. Course Status Code from DED Table 18351. Leave blank
to select the default value.
14. Course Type from DED Table 12131. At least one type
field must be completed. Leave blank to select the
default value.
15. Set at least one grade option to Y (Yes). Leave blank
to select the default value.
16. Cross-Listing information: BASE-XLIST, SUB-XLIST, SUB-
XLIST-2.
When using the course cross-listing fields, the following
guidelines must be adhered to, in accordance with University
policy on cross-listed courses (02-01-02):
a. Cross-listings are limited to three
participants, one of which must be
the course itself.
b. Cross-listings between subject
areas are required to be within the
same course level.
c. Cross-listings within a subject
area can cross course levels,
however combination between subject
areas is then not permitted.
17. Corequisite information:
When indicating a specific graded course that should be
taken concurrently with another graded course, the following
guidelines must be adhered to, in accordance with University
Policy on corequisite courses (02-01-02):
a. Each course can be associated with only one
corequisite course. Examples include two lecture
courses, a lecture and a graded lab, or a lecture
and a grades practicum.
b. Non-graded labs and recitations associated with a
lecture are not corequisite courses.
18. Prerequisite information: PREREQUISITE 1 through
PREREQUISITE 4.
The Course Inventory provides for several possibilities when
indicating prerequisite courses through the use of the
concurrent indicator (CC1 through CC4), and the course
connector CN1 through CN3 fields. Details for using these
fields are:
a. Use the CC1 through CC4 field to
indicate if the prerequisite can be
taken concurrently (Y) or cannot be
taken concurrently (N) with the
course.
b. Use the CN1 through CN4 fields to
indicate the relationships between
prerequisites. Valid values are
AND and OR, from Table 18352. Or
is used to indicate an either/or
relationship.
c. Remember to "read" the CN1 through
CN3 connector to determine if the
relationships make sense.
d. The prerequisites must be completed
in order, that is, PREREQUISITE-1
must be used before PREREQUISITE-2,
etc.
e. The last prerequisite completed
does not need the CN field.
19. Academic Course Key.
This field indicates the academic program of the course.
The key is composed of the Academic Center (AC) code from
Table 18160 and the Program code from DED Table 18171.
20. Status Code from DED Table 18351.
21. Subject Area and Course Number previously assigned to
the course. Pre-ISIS course numbers should be preceded
by an asterisk (*).
22. Final Exam Type from DED Table 18415. If you wish to
use the default value leave blank.
23. Indicate whether a separate roster is desired by
entering Y (yes) or N (No).
24. Course Fee, if applicable, from DED Table 18360.
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APPROVAL SIGNATURES
25. Print responsibility center representative/preparers
name, and University extension.
26. Department chairman/dean signature required with date.
27. Dean/campus president signature required with date.