UNIVERSITY OF PITTSBURGH \ FORM  INSTRUCTION GUIDE



FORM TITLE:         INTERDEPARTMENTAL CHARGES
NUMBER:             FORM 0022
PROCEDURE:          05-06-01


ALL ENTRIES MUST BE IN INK

Enter the Following Information Where Indicated:

Note:  Forms with illegible entries will be returned to the
originator.

 1. Voucher Number - Comptroller's Office use
 2. Month and Day (MMDD)
 3. Interdepartmental Charge Code (IDC Code) -- See Exhibit B,
    IDC Authorization Codes.
 4. Department Name
 5. Name of the person who will respond to inquiries
 6. Telephone extension of the person who will respond to
    inquiries
 7. Appropriate page numbers
 8. Nine digit account number charged. (N-NNNNN-NNN)
    Description of the product and/or the services provided.
   Used with the IDC Code to identify the transaction on the
   detailed expenditure reports (Level 1 Reports).  The length
   of the description field printed on the detailed expenditure
   report depends upon the ledger of the debit or credit
   account.  The 2 character IDC Code Number is printed
   automatically on the computer reports and should be excluded
   from the 18 character IDC Description field
    - Ledgers 1 and 2 (Unrestricted funds) - The printed
    description is limited to 14 characters (Column 37)
    - Ledger 5 (Sponsored Project Funds) - The printed
    description is limited to 17 characters (Column 40)
    - For all other ledgers and balance sheet accounts, the
    printed description is limited to 18 characters (Column 41)
    Dollar amount of the charge.  The broken line indicates the
   decimal point
    Purchase order, Job order, or other internal reference
   number, if applicable.  When IDCs are forwarded to Accounts
   Payable, leave this field blank
    Nine digit Account Number to be credited. (N-NNNNN-NNN)
    Enter additional comments needed to identify the charge (this
   information will not appear on the detailed expenditure
   reports)
    Enter the amount total for the page.  When multiple pages are
   used, enter the total for each page and the grand total on
   the last page.  Attach a calculator audit tape on the back of
   the form as verification of the grand total
    Originator's signature
    Date prepared
    Approval signature of the FAIS Account Administrator
    Date approved
    Accounting approval.  For Comptroller's Office use only