UNIVERSITY OF PITTSBURGH \ FORM INSTRUCTION GUIDE
FORM TITLE: STUDENT LABEL REQUEST
NUMBER: FORM 0168
PROCEDURE: 10-01-01
ENTER THE FOLLOWING INFORMATION WHERE INDICATED:
1. FAIS Account Number to be charged (N-NNNNN-NNN)
2. Date labels are needed
3. Name of Requester
4. Requester's Campus Phone Number
5. Requester's Department
6. Five-digit Department Code
7. Requester's Campus Address (Room Number and Building)
8. Signature of requester and date
9. Signature of FAIS Account Administrator and date
10. Signature of Data Administrator and date
LABEL AND LIST SPECIFICATIONS
Check all that apply unless instructed to select only one.
11. Type of Label:
Cheshire Able-Stick
Mailing Services Machine Applied Adhesive Backed -
Manually Applied
Used primarily for large quantities Recommended for
departmental use
Not recommended for bulky items For Mailing Services
use, limited to quantities
under 1,000
12. Indicate format of first line of label, e.g., Name: Last,
First, MI/First, MI, Last; To the parents of; etc.
13. Number of complete label sets needed
14. If requesting accompanying name and address list
(verification list), indicate whether listing should be
sorted by name, social security number, or PR number
15. Number of copies of verification list needed
16. Address Type:
Mailing Address Permanent Address
Address normally used for University Home address of
the student, or where the
mailings. May be a local or dorm address. student's
parent(s) or spouse resides.
In many cases, the mailing address and permanent address are
the same. In the event that the mailing address expires,
mail will automatically be sent to the permanent address.
17. Requests that labels be returned directly to the requester
must have the authorization of the Data Administrator,
otherwise the labels will be forwarded to Mailing Services.
Provide an explanation for returning the labels to the
requester in the comments section below.
18. Comments
Check all that apply unless instructed to select only one.
STUDENT SELECTION SPECIFICATIONS
Applicant Selections
Applicant - Any person who completes and submits an application for
admission to the University.
19. Type of applicant:
Rejected - Applied for the term indicated, but not accepted
by the University for admission
All Admits - All accepted by the University for admission in
the term indicated
Admit Paid - Accepted for admission by the University and
paid a deposit
20. Term or Session for which the applicants have applied
21. Undergraduate Student Applicant Type:
First-time Freshmen - First-time students entering with 0
credits or College in High School credits
First-year Freshmen - First-year students transferring with 1
to 30 college credits
Transfer - new student entering with college credits other
than College in High School credits
General Data
22. Campus(es)
23. For Pittsburgh Campus Only:
The two-digit code of the desired Academic Center(s) (See DED
Table 18160.)
When selecting all students, undergraduate and/or graduate,
leave blank.
24. Academic Program Type:
Primary - the academic program for registration and primary
tuition assessment, and for tracking certificates, degrees,
and non-degree objectives. Major field of study.
Secondary - an optional academic program used for tracking
certificates, degrees, and non-degree program objectives.
Secondary field of study.
25. Degree Seeking - Student seeking an undergraduate or graduate
degree or certificate
Non-Degree Seeking - Career Development course work only
26. Academic Programs:
Individual Academic Programs - enter up to five six-digit
Academic Program Codes
Registration Data - Active or Continuing Student Selections
Active or continuing students are all students eligible to register in
a given term.
27. Student Level:
Undergraduate - post secondary student without a degree, or
post baccalaureate student not seeking a graduate degree
Graduate - Post-baccalaureate student registered as a
graduate student seeking or not seeking a graduate degree.
Includes First Professional Programs in the Schools of Law,
Medicine, and Dental Medicine.
28. Term of admittance - To select first time undergraduate
and/or graduate students within the term specified. Format
YY1, YY2, YY3
29. Enrollment status: Select Only One
Eligible for Registration and Not Enrolled - all new admits
and continuing students who are registration ready for the
desired term, but not yet registered. This data is not
available until the first day of the term registration
period.
Eligible for Registration or Enrolled - all students eligible
to register and all students enrolled for the desired term
Enrolled - Only those students registered for desired term
30. Desired Term(s) of Registration. Indicating two or more will
select all students with the desired registration status in
Term 1 and/or Term 2 and/or Term 3. Format: NNN
31. Term Registration Status: Full-Time/Part-Time
Full-Time
Undergraduate students registered for 12 or more credits or
the equivalent
Graduate students registered for 9 or more credits or the
equivalent, or a Full-Time Dissertation Study course
Part-Time - credit loads less than the minimums for full-time
status: 3/4 time, 1/2 time, Less than 1/2 time
32. If graduated students are to be excluded, check YES. If left
blank, default will be No, and graduated students will be
included in the selection. Applies to prior term requests.
33. Quality Point Average: Format N.NN - N.NN. Enter a low and
high value to indicate the desired range.
Select only one:
Cumulative Degree QPA - the QPA associated with all
University of Pittsburgh courses relevant to the student's
degree goal(s)
Term Degree QPA - The QPA associated with all University of
Pittsburgh courses relevant to the student's degree goal(s)
earned in the term specified
34. Student Level, For Degree Seeking Students Only:
To select students based on the number of credits, including
earned and advanced standing credits, typically applicable
toward the degree goal.
Demographic Data
For all students, Race, Citizenship, Sex, and Birth date may be left
blank. Default condition is all.
Use these boxes to make individual selections only.
35. Race (DED Table 11020)
Black - having origins in any of the Black racial groups of
Africa
Asian/Pacific Islander - having origins in any of the
original peoples of the Far East, Southeast Asia, the Indian
Subcontinent, or the Pacific Islands. This area Includes,
for example, China, Japan, Korea, the Philippine Islands, and
Samoa
American Indian/Alaskan Native - having origins in any of the
original peoples of North America, and who maintain cultural
identification through tribal affiliation or community
recognition
Hispanic - having origins in Mexico, Puerto Rico, Cuba,
Central or South America or other Spanish Culture or origin,
regardless of race
White - having origins in any of the original peoples of
Europe, North Africa, or the Middle East
36. Citizenship (DED Table 1019)
U.S. Citizen - A person owing allegiance to the United States
of America
U.S. Immigrant/Permanent Resident - One who intends to make
the United States his permanent residence and who is in
possession of a permanent immigration visa issued by the
Department of Justice
Non-Immigrant (Student, Visitor) - all aliens who have
residence in a foreign country which they have no intention
of abandoning and whose stay in the United States is limited
to a defined period of time and a definite purpose that by
its nature may be promptly accomplished
Refugee - All aliens who have fled or been rejected from
their country of nationality for reasons of race, religion,
political opinion or war.
37. Sex:
Male
Female
38. To select students of a specific age or within a specified
range, enter appropriate birth date(s):
Up to and including the date specified
After and including the date specified
Between and including the range of dates specified.
Graduation Selections
39. For students Graduated or Applied for graduation within the
last calendar year, check one or both.
Enter the two-digit year with the month to indicate the
graduation date(s) desired. Format: YY
To select specific degree(s), graduates with honors, etc.,
attach a separate sheet describing the special criteria
SPECIAL LABEL REQUESTS
40. For special selection criteria not listed above, attach a
separate sheet describing the unique specifications.