UNIVERSITY OF PITTSBURGH POLICY 01-01-03

CATEGORY:              ADMINISTRATION

SECTION:                  University Policy

SUBJECT:                 Establishing University Forms

EFFECTIVE DATE:   September 22, 1988

PAGE(S):                   1

I.    SCOPE

      This policy governs the establishment and control of all University-wide forms required to

      implement University procedures and includes:

      -     Initiation of new forms

      -     Revision of existing forms

      This policy does not include those departmental (PITT Number Only) forms that are

      unrelated to University Procedures.

II.   POLICY

      The Chancellor, as the chief academic and administrative officer, is responsible for the

      approval of University forms.  This responsibility is delegated to the Data Administrator to

      ensure that all forms are consistent with University data requirements.

      FORM Numbering

      All forms associated with a University Procedure are identified by a FORM number,

      assigned by the Data Administrator.

      Upon association with a University procedure, existing STOCK numbered forms are

      converted to the FORM numbering scheme.

      When associated with a University procedure, Departmental Forms are assigned both a

      FORM number and a PITT Number.

      Inventory

      FORM Numbered forms and Stock forms are stored in, and requisitioned from the

      University Stockroom.  (See Procedure 10-06-01, Stockroom Requisitions.)

      Forms with both FORM and PITT numbers are stored in the individual departments.

III.  REFERENCES

      Procedure 01-01-03, Establishing University Forms

      Policy 10-06-01, Stockroom Requisitions

      Procedure 10-06-01, Stockroom Requisitions