UNIVERSITY OF PITTSBURGH PROCEDURE 07-01-03

CATEGORY:         PERSONNEL
SECTION:          Recruitment
SUBJECT:          Nondiscrimination and Anti-Harassment
EFFECTIVE DATE:   January 25, 2008 Revised
PAGE(S):          3

I.    SCOPE

      This document establishes procedures pertaining to the University’s 
      prohibition against discrimination and harassment, as fully set forth in 
      the University of Pittsburgh’s Nondiscrimination Policy 07-01-03 and the 
      University’s Anti-Harassment Policy Statement.  Excepted from the scope is 
      the University’s Sexual Harassment Policy, for which the policy and 
      procedure are set forth at 07-06-04.

II.   NONDISCRIMINATION AND ANTI-HARASSMENT PROCEDURE

      Any faculty, staff, or student who believes that he or she has been the 
      victim of discrimination or harassment in violation of the University’s 
      Nondiscrimination Policy or Anti-Harassment Policy Statement should 
      contact his or her department chair, dean, director, immediate supervisor, 
      or one of the persons identified at the end of this document.  Individuals 
      have the right to raise issues of discrimination or harassment without 
      fear of retaliation.  Complaints may be handled by the person/office 
      receiving the complaint or referred to another appropriate office within 
      the University.

      All complaints, whether informal or formal, verbal or written, must be 
      given serious, impartial and timely consideration.  Not every act that 
      might be offensive to an individual or group will be considered a
      violation of the Nondiscrimination Policy or the Anti-Harassment Policy 
      Statement.  Whether a specific act is a violation of policy will be 
      determined on a case-by-case basis, with due consideration for the 
      protection of individual rights, freedom of speech and academic freedom.  
      While every effort will be made to protect the privacy of all parties, 
      confidentiality cannot be guaranteed.

      If a matter is not resolved informally, a prompt investigation will be 
      undertaken by the appropriate office.  In addition to the complainant and 
      the accused, appropriate administrative personnel will be notified of the 
      findings of the investigation.

      If the investigation concludes a violation of University policy has 
      occurred, a chair, dean, director, supervisor or head of a responsibility 
      center should initiate action within thirty (30) days of receiving the 
      findings and recommendations of the investigating office.  The complainant 
      and the accused will be informed when action has been taken.

      If an individual is found to have violated the University’s non-
      discrimination policy and/or anti-harassment policy statement, prompt 
      steps will be taken that are reasonably calculated to stop the 
      discriminatory conduct or harassment and, depending on the seriousness of 
      the violation, the violator may be subject to disciplinary sanctions, 
      including by not limited to, oral or written warning, required education 
      program, mandatory counseling, reprimand, suspension (with or without 
      pay), reassignment of responsibilities, termination of employment or 
      expulsion from the University.  If it is found that the complaint is 
      without reasonable foundation, the parties will be so informed and will 
      also be informed that no further action is warranted.  All parties will be 
      advised that retaliation is prohibited.  A record of the findings, 
      recommendations, and the action taken must be kept in the unit that 
      handled the complaint.

      Once a complaint has been reviewed and/or investigated as noted above, the 
      determination of the chair, dean, director, head of responsibility center 
      or supervisor may be appealed by the complainant or the accused as 
      described below.

III.  APPEAL PROCEDURE

      The findings of an investigation and the actions of a chair, dean, 
      director, head of responsibility center or supervisor may be appealed 
      within thirty (30) days.  Appeals must be submitted in writing to the 
      appropriate senior officer of the University, i.e., the Provost or Senior 
      Vice Chancellor for the Health Sciences in complaints where a faculty 
      member is the accused, the Executive Vice Chancellor in complaints where a 
      staff member is the accused, or the Vice Provost and Dean of Students 
      where a student is the accused.  The senior officer has thirty (30) days 
      to respond to the appeal.  Decisions of the senior officer are final.

      Once a written appeal has been filed according to this procedure, the same 
      appeal may not be filed through an alternative procedure within the 
      University.

IV.   FOR ADDITIONAL INFORMATION ON HOW TO PROCEED OR ON THIS PROCEDURE

      Pittsburgh Campus                   Regional Campuses

      Any                                 Bradford Campus

      Office of Affirmative Action        Dr. K. James Evans
      412 Bellefield Hall                 Vice President and Dean of Student 
      (412) 648-7860                      Affairs or
                                          Dr. Holly J. Spittler
                                          Associate Dean of Student Affairs and
                                          Director of Career Services
                                          Common Building
                                          (814) 362-3801

      Faculty                             Greensburg Campus

      Andrew R. Blair                     Carol A. Calloway
      Vice Provost for Faculty Affairs    Registrar and Special Assistant to the
      826 Cathedral of Learning           President for Minority and Diversity
      (412) 624-5749                      Affairs
                                          Room 123 Millstein Library
                                          (724) 836-9904

      Graduate Students/Postdocs          Johnstown Campus

      Patricia Beeson                     Robert Yaskanich
      Vice Provost for Graduate Studies   Director of the Personal Counseling 
      809 Cathedral of Learning Center    121 Blackington Hall
      (412) 624-0790                      (814) 269-7118

      Staff                               Titusville Campus

      John Greeno, Associate Vice         Shelly L. Proper
      Chancellor                          Director of Counseling/Student Development
      Office of Human Resources           Office of Student Affairs 
      117 Craig Hall                      (814) 827-4465
      (412) 624-4645

      Students - Undergraduate

      Kathy Humphrey
      Vice Provost and Dean of Students
      809 Cathedral of Learning
      (412) 624-4221

V.    FOR COUNSELING SERVICES

      Faculty and Staff Assistance        University Counseling Center
      Program                             334 William Pitt Union 
      504 Medical Arts Building           (412) 648-7930
      (412) 647-3327 or (800) 647-3327

VI.   REFERENCES

      Policy 07-01-03, Nondiscrimination, Equal Opportunity, and Affirmative 
      Action

      Policy 07-06-04, Sexual Harassment