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Important PRISM Attributes
Responsibility Center Listing
A Responsibility Center is a budgeting and financial
reporting unit such as a school, branch campus, executive office or
support unit designated by
the University. The Responsibility Center
Listing (PDF Format) is a listing of the hierarchy
of these reporting units to facilitate proper budgeting and financial
reporting within the financial systems of the University.
Subcode Listing
The Subcode Listing provides
the four-digit codes used to record financial transactions in their “natural
classification” and
serves as the University’s “Chart of Accounts”. The University’s
Account Structure for the ORACLE general ledger can aid in the understanding
and accuracy of the accounting for University expenses.
Unallowable Subcode Listing
The Unallowable
Subcode Listing (PDF Format) provides the four-digit
subcodes used to record financial transactions that are not recoverable
on and must not be charged to federal or other projects on either
a direct or indirect costing basis. Costs can be unallowable because
they are expressly
unallowable per federal regulation, mutually agreed to be unallowable,
unreasonable, or unallocable. See the University’s financial guideline
on Allowability
of Costs (PDF Format) for further explanation.
Modified Total Direct Cost
(MTDC) Subcode Exclusions Listing
Total direct costs are the total costs that can be directly
identified to a sponsored activity or a cost center. Modified Total Direct
Costs (MTDC) are the total costs that can be directly identified to a sponsored
activity less certain categories of direct costs that are excluded for
purposes of application of indirect or overhead costs. The University is
required to exclude certain categories of costs, by fund accounting entity,
for purposes of overhead application to be compliant with Office of Management
and Budget Circular A-21. The MTDC Exclusions for the current year are
listed below. Historical MTDC Exclusions for prior fiscal years are also
available upon request.
Function Code Listing
When an account is created in PRISM, it must be assigned
a Function Code. The Function Code is a combination of two previously distinct
function codes; the NACUBO Purpose Code and the OMB Circular A-21 Code.
The Function Code is a three digit code where the first digit identifies
the NACUBO function and the last two digits identify the A-21 function.
There are 10 NACUBO functions and 15 A-21 functions which have been combined
to form only 26 valid combined function codes.
Although the functions listed for both reporting attributes bear some resemblance, there is a distinct difference in the purpose they serve. The NACUBO functions are expense classifications established and defined by the National Association of College and University Business Officers (NACUBO) to improve comparability of data among institutions of higher education and are used to prepare a footnote to the University's Audited Financial Statements, titled "Functional Expenses.”
In contrast, the A-21 functions are expense categories established and described in Circular A-21 that provide a uniform method of grouping costs into various direct and indirect cost pools for the primary purpose of calculating indirect cost reimbursement rates on sponsored projects. These rates are submitted to the Federal government for approval in the University's Facilities and Administrative (F&A) Cost Rate Proposal, which is a cost study required by OMB Circular A-21.
The Function Code Listing (PDF Format) and related application to
accounts facilitates the internal and external financial reporting
and indirect cost determination
of the University.
PRISM Error Messages
In the PRISM general ledger system, there are two types
of error messages that can occur. These error messages are either ORACLE
defined error messages or University defined error messages. When a transaction
cannot be processed in the PRISM system, the error message generated by
the system aids in the identification of the problem with the transaction.
Users are encouraged to read entire error messages before calling the PRISM
Help Desk. This will assist in identifying errors and expedite their resolution.
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